VILIPO

Vilnius International Project Olympiad

ELIGIBILITY

  • VILIPO is open to all international and Lithuanian students aged 12 – 19.
  • Competitors will be divided into two age groups to ensure fair competition. Students aged 12-14 will compete within the Junior Division. Students aged 15-19 will compete within the Senior Division. This approach ensures a level playing field for all participants, with students competing against others in the same age group.
  • If a team consists of students from different age categories (e.g., one senior and one junior), they will be categorized as Senior Division participants, ensuring equitable competition.
  • All students under 18 must attend the VILIPO with an adult supervisor (a teacher, parent, or guardian). Students who are 18 or older and study in high school may participate without adult supervision. Our minimum age requirement for student participants is 12.
  • Supervisors can be anyone older than 20. During the competition, the supervisors cannot assist the student in any way.
  • The same project CANNOT be submitted in consecutive years without significant improvements.
  • Projects which are submitted to other organizations/fairs can be submitted without changes.
  • A valid application must be submitted (including other VILIPO fair-affiliated winners’ certificates) using the VILIPO application system.
  • The application and fee payment must be submitted by the deadline.
  • Projects cannot be presented online during on-site rounds.
  • Students must be present at the Olympiad to present their work in order to be eligible for a participation certificate or any awards.
  • The supervisor refers to any adult, such as a teacher, parent, adult sibling, or relative, who has the right to accompany the minor student at the Olympiad.

FEES

  • The application fee is €50 per project and is non-refundable. The application fee must be paid before the application deadline in order to complete your application. All applicants, including VILIPO Certificate winners, must pay the application fee. Projects without an application fee will not be considered for evaluation.
  • The participation fee is €750 per attendee (student or supervisor) who will attend the VILIPO, and €150 is non-refundable under any circumstances. The full amount of the participation fee must be paid before the registration deadline to guarantee your place at the VILIPO. Only 50% of the fee is refundable between April 1 and April 14, and there are NO refunds after April 14. All finalists and their supervisors must pay the participation fee. The participation fee covers accommodation, meals, a city tour, an airport shuttle, certificates, and medals during the events.
  • The guest fee is €880 per guest. Guests (additional project participants, such as additional supervisors, siblings, parents other than supervisor etc.) are allowed if space is available. The guest fee is €730 for those staying off-hotel arranged by VILIPO (in a hotel, they will pay the hotel fee and make the arrangements). In order to maximize the number of projects and student participation, we recommend only one adult supervisor (teacher/parent) for every 4 students from the same school/organization. The guest fee must be paid during registration. €200 is non-refundable under any circumstances. Only 50% of the fee is refundable after April 14. The guest fee covers meals, lodging (except for those not staying in the hotel arranged by VILIPO), city tours, and an airport shuttle.

LIMITATIONS ON STUDENTS, SUPERVISORS, & PROJECTS

  • Students may apply with multiple projects in any discipline to increase their chance of acceptance. In the case of being a finalist for multiple projects, the applicant must choose which project to present. 
  • Each student may present only one project. 
  • A maximum of two students may present energy, environment, engineering, robotics, programming, product design and short film projects.
  • Only one student may present a short story, essay, poster art and photography project.
  • There is no limit to how many projects may be submitted from the same school/organization.
  • There is no limit to the number of projects selected as finalists from any one school.
  • The number of guests in a group cannot be more than half of the group.

GENERAL RULES

  • VILIPO Committee has the right to deny any project without any explanation.
  • Supervisors are not allowed to serve as a judge.
  • Finalists/Applicants who do not submit the required information on time and in the requested format shall be disqualified.
  • In all aspects of the projects, participants must maintain integrity.
  • Participants must avoid any misconduct or fraud, such as falsifying data or records, piracy, or plagiarism (presenting another person’s work as one’s own).
  • All students are required to adhere to the rules set by VILIPO, and these rules may change without any notification.
  • By attending in VILIPO, you and/or your guardian agree to all statements and rules stated on this page, in the finalist guide, and in the Code of Conduct.

DEADLINES

  • The Project Application will start on October 10, 2024. The link will be available on VILIPO’s official website, all applications are made online.
  • The Project Application Deadline is February 21, 2025, for all individual/school applications.
  • Project Finalists will be announced on our website on March 3, 2025.
  • Participation Registration Deadline is March 31, 2025. 

ACCOMMODATION

VILIPO participants will stay in Radisson Blu. You may check the accommodation section for more information.

DRESS CODE

  • VILIPO is not just about promoting professional excellence. It also serves to promote intercultural dialogue and cooperation. In this regard, we encourage participants to bring along their traditional costumes to wear during the competition. Explicit dresses are not allowed.
  • Participants, alternatively, may wear their VILIPO t-shirt that will be given at check-in at the venue/Hotel upon their arrival.

HOW TO APPLY and REGISTER?

  • Applications and registrations will be made through our online application system, which will be available on the first date of application on our main page.
  • The application is the first step to submitting a project.  Registration is the second step, in which you will provide participant and travel information. Both steps are required by the deadlines for all participants.
  • Please check our annual schedule for the application start date, application deadline, and registration deadline. 
  • All applicants (including VILIPO Certificate holders from affiliated fairs) MUST submit an online application by the deadline.
  • The application system will ask for: contact information, fair affiliation (if present), abstract, report book (research paper or artwork), media link, and the payment of a non-refundable project application fee.  
  • Once the Finalists are announced, they MUST confirm their participation before the registration deadline by completing the registration process for each participant who will attend the VILIPO.
  • International applicants must complete the registration and the registration payment as soon as possible in order to receive their invitation letters for visa application.

Specific rules and procedures for project application and preparation for each category can be found on the website. 

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